Undergraduate Convocation

Lerner College Ceremonies Saturday, May 26, 2018

Location: Bob Carpenter Center, 631 South College Ave.

Please check the University website for more details on Saturday morning’s University Commencement.

Convocation will be webcast live on May 26, from 12:30 and 3:30 p.m. at www.udel.edu/udlive.

What’s the difference between Commencement and Convocation?

Lerner College convocations are personalized graduation ceremonies for Lerner. All degree candidates’ names are called and they walk across stage while being recognized, unlike at the UD Commencement ceremony.

Ceremony 1 at 12:30 p.m. for:

  • Accounting
  • Economics
  • Finance
  • Financial planning & wealth management
  • Management information systems

Ceremony 2 at 3:30 p.m. for:

  • Entrepreneurship & technology innovation
  • Hospitality industry management
  • Hotel, restaurant & institutional management
  • International business studies
  • Management
  • Marketing
  • Operations management
  • Sport management

 


Timeline, Ceremony 1

Time Event
11:30 a.m. Doors open for 1st ceremony. Audience members enter through the glass doors to the lobby. Degree candidates proceed to the Bob Carpenter Center designated area.
12 p.m. Degree candidates must be assembled in the designated area.
12:30 p.m. Ceremony begins.

Timeline, Ceremony 2

Time Event
2:30 p.m. Doors open for 2nd ceremony. Audience members enter through the glass doors to the lobby. Degree candidates proceed to the Bob Carpenter Center designated area.
3 p.m. Degree candidates must be assembled in the designated area.
3:30 p.m. Ceremony begins.

 


Tickets

Free tickets are required for guests attending the ceremony. Graduates who are wearing caps and gowns do not need tickets.

To reserve your tickets, please visit: https://ugconvo2018.eventbrite.com.  Instructions on how to reserve tickets are located on the Eventbrite registration site.  If you have questions, please contact Lerner Events at lernerevents@udel.edu or 302-831-3850.

Accommodations and Restaurants

See http://www.campustravel.com/university/delaware/index.html for links to area hotels. Find a place to eat at http://enjoydowntownnewark.com/businesses/.

Special Access

If you or someone in your party requires assistance or special access for a physical disability, please bring it to our attention as soon as possible. The ceremonies are closed-captioned. Fill out the special seating request form: https://goo.gl/forms/Hkp2pU9LukLsUYoj2.

Those with special needs will be seated first.

Parking

Free parking is available at the STAR campus parking lot. Free frequent shuttles will be available. All shuttles are handicap accessible. Please allow extra time for parking due to heavy traffic during graduation events.

Weather

We are hoping for beautiful weather for the big day. Weather-related decisions will be made and communicated via email and on this website.

Please advise your guests to dress appropriately. Unless there is lightning, the doors will remain closed until one hour before the ceremony. If it is raining, they will need to bring umbrellas and/or rain gear. If it is hot, they should dress accordingly and bring bottled water.


Information for Graduates

Who can Participate?

Students invited to participate include those who have completed their degree in Fall 2017, Winter 2018 or who expect to complete in Spring 2018 or Summer 2018.

What to Wear

Cap & Gown

Order/pick up your cap and gown from the UD Bookstore located at 83 East Main Street. Their phone number is (302) 831-2637. Store hours are Monday – Friday, 9 a.m. – 7 p.m., Saturday 10 a.m. – 7 p.m. and Sunday 12 – 6 p.m. Order early and take it out of the bag immediately – it will be wrinkled! Do not wash it, just hang it up. If the wrinkles do not come out, use a cool iron.

Clothing & Accessories

If it’s warm or hot, wear lightweight clothes, no jackets. Men: the graduation gown looks best with a shirt and tie, rather than an open-necked shirt. Remember to shine your shoes since everyone will see them. Women: choose shoes that will allow you to be comfortable standing on hard, slick floors and walking up and down steps in front of a lot of people.

Bobby pins/safety-pins – please provide your own and/or bring some to share. You may want to bobby-pin your cap to your hair.

The Name Card

While you are in the holding area, you will fill out a two-sided card that serves two purposes: to make sure your name is called correctly and to provide the photographer a way to cross reference your photo. Carry the card with you; it will be collected before you cross the stage. You will also fill out a career survey that will be collected in the holding area before you walk to the ceremony area.

For those of you graduating with dual degrees, you’ll choose which degree group you sit with, but we’ll announce both if you list both on the card.

Certificates, not Diplomas

When you cross the stage, the Dean will present you with a certificate, not a diploma. As you know, final exams run right up to graduation, so grades haven’t posted, degrees haven’t been cleared, and therefore, diplomas haven’t been printed. Starting in early June, the list of graduates will be sent to the printers. You should expect your official UD diploma to arrive in the US Mail approximately mid-July if you are a spring grad; late September for summer grads.

Photographs

A professional photographer will be on hand for your big day! Photographers from GradImages will be taking a class photo on the steps of Old College just before the processional, and will also be taking action shots of you receiving your certificate from the Dean. The commercial photographer’s website is www.gradimages.com. The name card you fill out (see above) will go directly to GradImages and they will send your proofs via email.

Please ask your family members to avoid getting in the photographer’s area while they are taking their photos. Remember that other families want to snap photos of their graduate so be considerate of others.

What to Expect:

  • We encourage you to arrive early; however, the doors to the Bob Carpenter Center will not be open until one hour before the start of the ceremony. It is imperative that you arrive on time – if not early!
  • You can wait outside the Bob Carpenter Center with your guests until the doors open. At that time, you will enter the building through a side door which leads to the holding area. Your guests will enter through the front door of the Bob Carpenter Center and will proceed upstairs to find their seats. Those with special needs seating requests will see a staff member on the ground floor. Please do not linger with your guests outside.
  • We will process into the arena from the holding area. You will be directed by ushers into your seat. Please remain standing until directed to sit. The National Anthem will be sung.
  • The Departmental Awards will be presented, and an alum will present a short 10-12 minute speech.
  • Next, we begin the procession of students across the stage. You’ll come forward by degree and hand your name card to the announcer, who will read your card and your degree/s as you cross the stage. You’ll shake hands with the Dean and faculty from your department, get your photo taken with the Dean, proceed across the stage and collect a small gift from the College. You’ll go down the steps, stop for a photograph, and be directed back around to your seat. All you have to do is smile and follow directions.
  • Once all the degree recipients have crossed the stage, the Dean will adjourn the ceremony and we’ll begin a recessional out the front of the area – you will be directed by staff. Your guests will exit and meet you outside. Please designate a meeting spot in the front of the Bob Carpenter Center to meet your guests.

Information for Families and Guests

Family members and guests are encouraged to arrive no later than one hour before the ceremony begins. The ceremonies begin promptly at their assigned times. Doors open one hour prior to the start of the ceremony.

  • Graduates will say goodbye to guests outside.
  • You will enter through the main doors and proceed through the lobby to the stairs on the left, which lead to the upper level. An elevator to the upper level is also available.
  • Any bags carried in will be checked by security. No noisemakers like air horns or cowbells, or outside food or beverages will be allowed.
  • We suggest you sit in a section of the arena closest to your graduates seating area. There will be signs indicating which side your graduate will be on.

The convocation ceremony will last approximately 1 hour and 30 minutes. Only water will be sold at the concession stands; families may want to make meal plans accordingly.

Seating Chart

For the 12:30pm ceremony click here.

For the 3:30pm ceremony, click here.

Restrooms

Restrooms in the Bob Carpenter Center are accessible and easy-to-find. Building and/or event staff can point you in the right direction. We ask that families and guests use the restrooms upstairs, to leave the restrooms on the ground level available for graduates and those in special seating.

Small Children

Children who need a seat require a ticket; children who can sit on someone’s lap do not. The ceremony lasts about one hour and 3o minutes – please bring children something to eat and do while the ceremony is in progress. If a child is disruptive, we will ask to have someone in your family take him/her to the lobby or outside.

After the Ceremony

Audience members will be asked to refrain from exiting until all degree candidates have recessed out of the arena. At that point, audience members will be asked to exit by going up the stairs in the arena and exiting at the designated staircases. Guests who are in special seating may exit at ground level once degree candidates have finished the recessional.

Family members will meet their degree candidates outside the building rather than in the lobby area. Please designate a meeting spot outside before the ceremony begins.

Another convocation event may be held immediately following ours, and we appreciate your cooperation by leaving the Bob Carpenter Center promptly.