Graduate Convocation

Friday, May 29, 2020

Location: Clayton Hall, 100 David Hollowell Drive, Newark, DE  19716

Please check the University website for more details on Saturday morning’s University Commencement.

Convocation will be webcast live on May 29, 2020 at ceremony time at www.udel.edu/udlive.

What’s the difference between Commencement and Convocation?

Lerner College convocations are personalized graduation ceremonies for Lerner. All degree candidates’ names are called and they walk across stage while being recognized, unlike at the UD Commencement ceremony.

Timeline – Ceremony 1

Accounting, Economics, Economics & Applied Economics, Economics & Entrepreneurship for Educators, Finance, Information Systems & Technology Management

Time Event
3:15 p.m. Doors open for Ceremony 1
3:15 p.m. Degree candidates must be assembled in designated area
4:00 p.m. Ceremony begins
5:00 p.m. Ceremony ends

Timeline – Ceremony 2

MBA, Entrepreneurship, Hospitality Business Management, International Business

Time Event
6:00 p.m. Doors open for Ceremony 2
6:15 p.m. Degree candidates must be assembled in designated area
7:00 p.m. Ceremony begins
8:00 p.m. Ceremony ends

Tickets

Free tickets are required for the graduate and guests attending the ceremony. The graduate can order one (1) graduate ticket and three (3) guest tickets.

Registration opens on April 6, 2020. If you have questions, please contact LernerGradConvo@udel.edu.

How to Order Your Tickets

  1. Click on the link to your ceremony
    1. Ceremony 1: https://gmbaconvo2020-1.eventbrite.com
    2. Ceremony 2: https://gmbaconvo2020-2.eventbrite.com
  2. Click on the green link “Enter promotional code”
  3. Enter your UDel Student ID#
  4. Register for 1 graduate ticket
  5. Register for guest tickets
  6. Confirm receipt of confirmation email with tickets attached

Accommodations and Restaurants

Traffic will be heavier than normal.  Please plan accordingly if you are going for dinner before the Lerner Graduate Convocation.

See http://www.campustravel.com/university/delaware/index.html for links to area hotels. Find a place to eat at http://enjoydowntownnewark.com/businesses/.

Special Access

Clayton Hall is fully accessible. We have many families who bring elderly guests or guests with special needs. In order to accommodate everyone, we ask that each family designate one guest to sit with their family members who have special needs in the handicapped seating area.  The rest of your party can sit nearby in non-handicapped seating.

Parking

Complimentary parking is available at Clayton Hall’s upper parking lot (7S).

Weather

We are hoping for beautiful weather for the big day.  Weather-related decisions will be made and communicated via email, this website and social media.  Please advise your guests to dress appropriately. If it is raining, they will need to bring umbrellas and/or rain gear. Unless there is lightning, the doors will remain closed until the stated entry time. If it is hot, they should dress accordingly and bring bottled water.  Please plan accordingly if you have young or elderly guests that cannot tolerate the heat.

Restrooms

Restrooms in Clayton Hall are accessible and easy-to-find. Building and/or event staff can point you in the right direction.

Information for Graduates

What to Wear

Cap & Gown

Visit https://commencement.udel.edu/academic-regalia/ for information about academic regalia. Each graduate must be in regalia to participate in the convocation ceremony. Order early and take it out of the bag immediately – it will be wrinkled! Do not wash it, just hang it up. If the wrinkles do not come out, use a cool iron.

Make sure you request the right degree. If you are an MBA student, order an MBA (drab brown) hood and black/graduate tassel. If you are an M.S. student, order an M.S. (gold) hood and black/graduate tassel. If you are a dual degree candidate, pick one. (You might want to check your degree on UDSIS. For example, some people get confused whether they are an MBA with an IT concentration or M.S. ISTM.)

Hoods and Tassels

All graduate tassels are black. Wear your tassel on your right side so it doesn’t block the photographer’s shot. Graduate tassels are not changed from right to left (that is historically an undergrad tradition).

The hoods have a small cord that is meant to attach to the buttons on a dress shirt. Women, if you aren’t wearing a blouse with buttons, use a medium-sized safety pin to secure the hood to the zipper tape (the fabric bordering the zipper). Otherwise, the hood will slide around as you move. MBAs should have brown velvet (the official color is called drab) hoods and all M.S. candidates (Accounting, Accounting Practice, Economics, Economics & Applied Econometrics, Economics & Entrepreneurship for Educators, Entrepreneurship & Design, Finance, Hospitality Business Management, Information Systems & Technology Management, International Business ) should have gold velvet hoods.

Clothing & Accessories

If it’s warm or hot, wear lightweight clothes, no jackets. Men: the graduation gown looks best with a shirt and tie, rather than an open-necked shirt. Remember to shine your shoes since everyone will see them. Women: choose shoes that will allow you to be comfortable standing on hard, slick floors and walking up and down steps in front of a lot of people.

Bobby pins/safety-pins: please provide your own and/or bring some to share. You may want to bobby-pin your cap to your hair.

Purses: please leave all purses and bags with family or friends, or locked in your car.

Cell phones: on vibrate, please. Remind your guests to turn theirs to vibrate as well. Better yet, turn them off and enjoy your big day!

Arriving Early

We encourage you to arrive early; however, doors will not open until the stated time for your ceremony.

Your Guests

Ushers will be on hand to make sure your guests get seating. You will need to make your way to the graduate holding area (there will be signs and ushers to get you where you need to go) upon entering the building.  

When entering the building, please be considerate of families who have special needs.  There are plenty of seats for everyone.

Small Children

Children, ages 7 and up, will require a ticket.Families with children ages six (6) and under, are encouraged to view the ceremony in one of our “child-friendly rooms”. The ceremony will be live streamed into these rooms.Families are encouraged to bring a light snack and appropriate quiet activities for their child(ren) to enjoy. Children who are in the auditorium, if disruptive, will be asked to go to one of the child friendly rooms or outside with a family member. If you elect to bring your children under the age of six (6) into the auditorium, they will need a ticket if they will occupy a seat.

STROLLERS: Strollers will not be permitted in the auditorium. There will be a stroller parking area outside of the auditorium. The University of Delaware is not responsible for any lost or stolen strollers or items that may be left with the stroller

No Re-Entry Policy

Once the ceremony has begun, re-entry or late entry will not be permitted.  Guests who arrive late will be shown to an overflow room where the ceremony will be shown via live streaming.

If guests leave the auditorium after the ceremony has begun, re-entry will not be permitted.  Guests will be asked to go to the overflow room where the ceremony will be shown via live streaming.

The Name Card

While you are in the holding area, you will be asked to pick up and review your name card. This card serves two purposes: to make sure your name is called correctly and to provide the photographer a way to cross reference your photo. Carry the card with you; it will be collected before you cross the stage.

Certificates, not Diplomas

When you cross the stage, the Dean will present you with a certificate, not a diploma. As you know, final exams run right up to graduation, so grades haven’t posted, degrees haven’t been cleared, and therefore, diplomas haven’t been printed. Starting in early June, the Grad Office will begin clearing degrees and will send the list of graduates to the printers. You should expect your official UD diploma to arrive in the US Mail approximately mid-July if you are a spring grad, late September for summer grads.

Photographs

A professional photographer will be on hand for your big day! The commercial photographer’s website is www.gradimages.com. The name card you fill out (see above) will go directly to GradImages and they will send your proofs via email.  The class photo will be emailed to you from the Graduate & MBA Office.

Please ask your family members to avoid getting in the photographer’s area while they are taking their photos. Remember that other families want to snap photos of their graduate so be considerate of others.

What to Expect

  • Arrive at Clayton Hall no later than 45 minutes prior to your ceremony.
  • Safety Check: Security will wand you as you enter the building and check any bags you or your guests are carrying.  For faster entry, please leave your bags with a family member or locked in your car.  Graduates will not be permitted to carry a bag into the auditorium.
  • We will process into Clayton Hall auditorium led by the platform party (the Dean and faculty). You will be in degree order and directed by ushers into your seat. Please remain standing until directed to sit.
  • The departmental awards will be presented, and the keynote addresses will follow (10-12 minutes).
  • Next, we then begin the procession of students across the stage. While in line (waiting to cross the stage), you will have your photo taken by a GradImages photographer.
  • You’ll come forward and hand your name card to the name reader, who will read your card and your degree/s as you cross the stage.

    • You’ll shake hands with the Dean and faculty from your department
    • proceed across the stage
    • stop for a photograph
    • and then be directed back around to your seat.
    • All you have to do is smile and follow directions.
  • The Dean will adjourn the ceremony and we’ll begin a recessional out. Friends and family will follow the students and everyone will meet up in the area outside Clayton Hall. Pick a meeting spot where you will connect with your family outside.
  • Please keep in mind that there may be another ceremony after you so your cooperation in exiting the building in a timely fashion will be greatly appreciated.  This will give our staff time to turnover the auditorium for the next ceremony and leave ample room for the next group of incoming guests.

Etiquette and Decorum

Convocation is a true milestone in each candidate’s life and that of his or her guests. Excitement, joy and enthusiasm are expected and welcomed! We ask, however, that all graduates and guests respect the importance and dignity of this occasion.

Graduates:

  • The graduation convocation lasts approximately one hour.  Please plan to stay for the entire ceremony.  Leaving the ceremony early is disrespectful to other graduates and their families. Guests who leave the auditorium will not be permitted to re-enter but will be directed to the overflow where the ceremony will be streamed live.
  • Graduates are required to wear the approved cap, gown and tassel. Graduates may not alter their gowns.  Graduates should not add items to the prescribed academic costume.
  • Graduates should wear appropriate clothing underneath their academic regalia, this includes proper footwear.
  • Cell phones should be placed on “vibrate” or silent mode during the ceremony.
  • Graduates will not be allowed to carry small children, pets or personal items in the processional or across the stage.
  • Please leave valuables with family members or guests during the ceremony. There will be no secure location for your belongings.
  • Beach balls, fog horns, balloons and other items that might disrupt the ceremony (or others’ ability to view or hear the ceremony) are prohibited.
  • Listen to the instructions from the ushers and the convocation team.  This helps keeps the ceremony running on time.

Family and Friends

  • Cell phones should be place on “vibrate” or silent mode during the ceremony.
  • If possible, please remain seated throughout the ceremony.  If it is not feasible to remain seated throughout the ceremony, please consider moving to room 128 where the ceremony will be live streamed on a large screen.  Standing in the main auditorium or aisles will not be permitted for safety reasons.
  • Arrive early with your entire party to get a good seat. Seats are first come, first serve.
  • Professional photographers from GradImages will capture your student’s walk across the stage from different angles. We encourage you to sit back, enjoy the moment and leave the photos to our professional photographers.
  • Finding graduates following the ceremony can be difficult. Graduates will process outside at the end of the ceremony. It is recommended that guests make plans to meet their graduates outside or in the parking lot after the ceremony.
  • Ushers will cue guests when to leave the auditorium after the recessional.  This allows for a safe and orderly exit for all participants.
  • There may be another ceremony following yours.  Please exit the building immediately after the ceremony has concluded so that the auditorium may be reset for the next ceremony.